The Ultimate Guide to Contoh Surat Pengunduran Diri Word

Introduction

If you are planning on resigning from your job, you will need to write a formal letter of resignation, or what is commonly known as “Surat Pengunduran Diri” in Indonesia. This letter serves as a formal announcement of your decision to leave the company or organization for which you work.

In this article, we will provide you with a comprehensive guide to writing a great surat pengunduran diri, including how to format the letter, the language to use, and some tips on how to make your resignation as smooth as possible.

The Format of a Surat Pengunduran Diri

A surat pengunduran diri is a professional document, and it should follow a standard format. Here is a breakdown of the different sections of the letter:

1. Begin with your address.
2. Write the date.
3. Next, add the name and address of your employer or organization.
4. Salutation: Start with “Dear” and the name of your manager or supervisor.
5. The first paragraph should mention your intention to resign, your last day of work, and the reason you are leaving (optional).
6. Follow up with a thank you paragraph, where you show gratitude to your employer or organization for the opportunity to work with them.
7. The final paragraph should express your willingness to make the transition as smooth as possible and offer to help in any way you can.
8. End the letter with a formal closing, such as “Sincerely” or “Best regards,” and sign your name.

Here is an example of what a surat pengunduran diri should look like:

[Your Name]
[Your Address]
[City, Postal Code]
[Date]

[Employer’s Name]
[Employer’s Address]
[City, Postal Code]

Dear [Manager’s Name],

I am writing to inform you that I will be resigning from my position as [Your job title] at [Company name], effective [Date of your last day of work].

Thank you for the opportunity to be a part of such a great team. I have learned so much during my time at [Company name], and I am grateful for the experience.

I am committed to making the transition as smooth as possible. Please let me know if there is anything I can do to help during this period. I want to ensure that the work I have been doing is passed on successfully.

Sincerely,

[Your Name]

The Language to Use

When writing a surat pengunduran diri, it is important to use a formal and respectful tone. This letter is not the place to air grievances or complaints about your job or your employer.

Instead, focus on expressing appreciation for the opportunity to work with the company or organization, as well as your willingness to help with the transition. Be honest but diplomatic when explaining your reasons for leaving, and avoid criticizing anyone or anything related to your job.

Tips for Writing an Effective Surat Pengunduran Diri

1. Keep it brief and to the point: There’s no need to go into detail about why you’re resigning or run through your entire job history. A few sentences should suffice.

2. Be professional: Remember that this is a formal letter, so make sure to address your employer using the appropriate titles and language.

3. Use a positive tone: Even if there were challenges during your employment, focus on the positive aspects and express gratitude for the experience.

4. Offer to help: As we mentioned earlier, offering to help during the transitional period shows that you are a team player and committed to leaving on good terms.

5. Follow up with a copy: Make sure to keep a copy of your surat pengunduran diri for your records, and also send a copy to your HR department or supervisor.

FAQs

Q: What should I do before submitting my surat pengunduran diri?

A: It is important to speak with your supervisor or HR representative before submitting your letter. This gives the company a chance to prepare for your departure and make any necessary arrangements.

Q: Is it necessary to give a reason for my resignation?

A: No, it is not mandatory, but it is considered courteous to give a brief explanation.

Q: How much notice should I give when resigning?

A: Generally, it is customary to give at least two weeks’ notice. However, this may vary depending on your company’s policy or the terms of your employment contract.

Q: Can I rescind my resignation after submitting my letter?

A: This would depend on your company’s policy and the circumstances surrounding your decision to resign. It is best to consult with your HR representative or supervisor in such a situation.

Conclusion

Writing a surat pengunduran diri may seem like a daunting task, but it is a necessary step when resigning from your job. By following the tips outlined in this article, you can ensure that your letter is professional and effective. Remember to keep things positive and offer your help wherever possible, and you will leave on good terms with your employer.